Administrative Assistant ID: 62083

Deadline Date:  2019/10/25

Location: Thunder Bay

The Administrative Assistant will be responsible for providing high quality services for the Valard group of Companies in Canada. This role serves as the first point of contact for clients and staff, provides administrative and coordination support for various departments and ensures the smooth and efficient operation within the office.

Posting Date:
2019/10/04
City:
 Thunder Bay
Province:
 Ontario
Address:
 
Start Date:
 
Identifier:
 newJobs
Type:
 
Hours:
 
Wage:
 
Number of positions:
 1
Days of work:
 
Occupation:
 
Duties:
 Provide reception duties such as screening calls, taking messages, providing information or forwarding calls as needed, managing the office voicemail, and greeting visitors.
-Responsible for mail distribution, courier scheduling and distribution.
-Maintain office employee listings and assist with the onboarding process of new employees.
-Research, price, order, and distribute office supplies.
-Manage boardroom bookings and conference lines available for all staff.
-Maintain Valard and Quanta Telecom Division employee list Canada wide.
-Provide administrative support to our team such as; copying, faxing, mailing and filing documents, as well as, typing and producing reports.
-Coordinate Leadership meetings and take minutes during these meetings.
-Code and work on monthly pnc card reconciliations for executives in the Telecom division if required.
-Organize and order catering for meetings as needed.
-Keeping track of vehicle bookings within the office, scheduling regular maintenance and servicing of company vehicles.
-Maintain housekeeping services and keep offices and boardrooms neat and presentable.
-Post any corporate bulletins and notices.
-Maintain and supply office equipment
-Provide coverage and support centralized Project Assistants as required
Qualifications:
 Requirements
-1-3+ years of experience in administrative support roles
-Strong communicator; having excellent oral and written communication skills with excellent customer service skills
-Exceptional attention to detail and high level of accuracy
-Excellent time management and organizational skills; able to prioritize tasks according to deadlines and level of importance
-Able to work with minimal supervision and as a team player -
-Intermediate to advanced computer skills in Microsoft Excel, Word, PowerPoint and Outlook
-Excellent interpersonal skills, demonstrating high level diplomacy and tact
-Effective verbal and listening communications skills
-Exceptional organizational skills Professionalism with a positive attitude.
-Commitment, with a great work ethic; punctual and efficient.
-Resourceful; able to track down information without much guidance to better perform their duties.
-A team player; going above and beyond their duties and finding ways to improve processes.
-Initiative, a person that can anticipate the needs of the office and plan upcoming workload accordingly to better serve people in the office.
-Possess cultural awareness and sensitivity
-The Administrative Assistant must maintain strict confidentiality in performing his or her duties. He/she must also demonstrate the following personal attributes:
-Professionalism with a positive attitude.
-Commitment, with a great work ethic; punctual and efficient.
-Resourceful; able to track down information without much guidance to better perform their duties.
-A team player; going above and beyond their duties and finding ways to improve processes.
-Initiative, a person that can anticipate the needs of the office and plan upcoming workload accordingly to better serve people in the office.
-Possess cultural awareness and sensitivity
Misc.:
 Benefits
Closing Date/Apply by:
 
How To Apply:
  Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits. Please forward resume and cover letter to sam.sobush@supercomindustries.com
Closing Date to apply is Friday October 25th, 2019 We thank all applicants for their interest.
All applications will be reviewed by Valard to determine which candidates' education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted

Employer Contact Information

Contact Name:
 Sam Sobush
Position Title:
 
Company Name:
 Supercom Industries
Address:
 
City:
 Thunder Bay
Province:
 Ontario
Postal Code:
 
Phone:
 
E-mail:
 sam.sobush@supercomindustries.com
Web Address:
 None
 

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