Deputy Clerk-Treasurer ID: 61904

Deadline Date: 2019/11/30

Location: Neebing

The Deputy Clerk-Treasurer provides a wide variety of financial and administrative services to the Municipality; and provides coverage for the services provided by the Clerk-Treasurer from time to time in that person's absences.

Posting Date:
2019/09/10
City:
 Neebing
Province:
 Ontario
Address:
 4766 Highway 61
Start Date:
 2019/09/10
Identifier:
 newJobs
Type:
 Full-Time
Hours:
 40 hours per week
Wage:
 TBD
Number of positions:
 1
Days of work:
 Monday, Tuesday, Wednesday, Thursday, Friday
Occupation:
 Business, Finance and Administration
Duties:
 RESPONSIBILITIES:
1. Deputy Clerk
1.1. Performs the duties outlined in the job description for the Clerk-Treasurer, under Section 1 "Municipal Clerk" in the absence of the Clerk-Treasurer, and/or as directed by the Clerk-Treasurer.
1.2. Attends evening Council and/or Committee, Board, Agency or other meetings as directed, and record the minutes of same.
1.3. Acts as Deputy Returning Officer under the Municipal Elections Act, 1996, for municipal elections, by-elections or referenda.
1.4. Assist the Clerk-Treasurer with planning and development applications, as set out under Section 4.1 ("Other duties") of the job description for the Clerk-Treasurer.
2. Deputy Treasurer
2.1. Performs the duties outlined in the job description for the Clerk-Treasurer, under Section 2 "Treasurer" in the absence of the Clerk-Treasurer, and/or as directed by the Clerk-Treasurer.
2.2. At the direction of the Clerk-Treasurer, makes application for grants from various sources and monitoring receipt of same.
2.3. Working with the Clerk-Treasurer, and at his or her direction, keeps complete and accurate records so as to correctly reflect the assets and liabilities of the Municipality and so as to provide a complete history of all transactions undertaken on behalf of the Municipality.
2.4. At the direction of the Clerk-Treasurer, prepares journal entries, and distributes and posts accounts payable and receivable to General Ledger.
2.5. At the direction of the Clerk-Treasurer, undertakes the monthly bank reconciliation.
2.6. At the direction of the Clerk-Treasurer, processes payments for accounts owing by the Municipality.
2.7. At the direction of the Clerk-Treasurer, provide collection services for accounts owing to the Municipality
2.8. At the direction of the Clerk-Treasurer, prepares such financial reports as are required by the Province, the Federal government, grantors, external agencies and contractual parties.
2.9. At the direction of the Clerk-Treasurer, prepares tax bills and relevant inserts for mail out on a frequency established by Council (currently twice per year).
2.10. Research and provide answers to questions of constituents relating to the Municipality's finances or their individual tax or other accounts. This includes the preparation of tax certificates for solicitors (relating to real estate transactions) as requested from time to time, and responding to inquiries relating to tax rates, ratios, property assessments, and other finance-related issues.
3. Lottery Licensing Officer
3.1. Assists individuals applying to the Municipality for licences issued by the authority of the Alcohol and Gaming Commission of Ontario, in accordance with applicable statutes, policies and regulations; and
3.2. Administers the duties of the Lottery Licensing Officer using the municipal by-law and the policies of the Lottery Licensing Policy Manual issued by the Alcohol and Gaming Commission of Ontario.
3.3. Reports to the Province on lottery licensing matters, as required.
4. Miscellaneous
4.1. Provides commissioner of oaths and/or notary public services to the public;
4.2. At the direction of the Clerk-Treasurer, participate on the health and safety committee;
4.3. At the direction of the Clerk-Treasurer and/or as appointed by Council, participate in emergency management;
4.4. At the direction of the Clerk-Treasurer, organize seminar and conference attendance for members of Council;
4.5. Undertake any other duties as assigned by the Clerk-Treasurer View a full job description online at http://www.neebing.org/employment.html
Qualifications:
Formal training and/or relevant responsible experience in municipal administration and finance;
organizational and analytical ability; judgement; tact; public relations and communications skill; ability to establish and maintain effective working relationships inside and outside the corporation; and full knowledge of provincial legislation and policy that affects local government.
The ability to operate and manage computers, with word processing and spread sheet capability is required.
Required to be bond-able.
A thorough understanding of the municipal legal and financial processes is required.
The Deputy Clerk-Treasurer must exhibit a high level of integrity both during and after office hours, serving the public in a truthful, courteous and professional manner.
The Deputy Clerk-Trasurer must have the ability to exercise good judgement while remaining sensitive to the needs and opinions of his or her co-workers and the public.
The Deputy Clerk-Treasurer must have the ability to work well with minimal direction from the Clerk-Treasurer.
Misc.:
 
Closing Date/Apply by:
 2019/11/30
How To Apply:
Submit applications to:
Municipality of Neebing
Attention: Rosalie Evans
4766 Highway 61
Neebing, ON P7L 0B5
Email: clerk@neebing.org
Fax: 807-474-5332

Employer Contact Information

Contact Name:
 Rosalie Evans
Position Title:
 Solicitor-Clerk
Company Name:
 Municipality of Neebing
Address:
 4766 Highway 61
City:
 Neebing
Province:
 Ontario
Postal Code:
 P7L 0b5
Phone:
 807-474-5331
E-mail:
 clerk@neebing.org
Web Address:
 http://www.neebing.org/employment.html
 

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