Administrative Assistant ID: 67260

Deadline Date: N/A

Location:  Sioux Lookout

The Administrative Assistant provides document processing, records and file maintenance, scheduling, and secretarial services to the Community Wellbeing Nurse Manager and team.

 

Posting Date:
2021/09/02
City:
 Sioux Lookout
Province:
 
Address:
 
Start Date:
 
Type:
 Full-Time
Hours:
 
Wage:
 
Number of positions:
 1
Days of work:
 
Occupation:
 Health
Duties:
 

The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities.  The Approaches to Community Wellbeing provides expertise, support, services, and programming in public health to the region.  The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing.  The Healthy Living section of the model includes Preventing Infectious Diseases, which looks at preventing the spread of infectious diseases.

ROLES AND RESPONSIBILITIES:

  1. Plans and co-ordinates the activities of Community Wellbeing Nursing and COVID-19 mobile unit to increase the time available to the Manager and other members of the team for the management and delivery of the program/services.
  2. Co-ordinates the collection and preparation of material for programming.
  3. Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence.
  4. Make meeting arrangements, prepare agendas and prepares minutes of meetings.
  5. Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing.
  6. Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person.
  7. Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to team members, other departments, and outside agencies.
  8. Provides receptionist duties for the Community Wellbeing Nurse Manager and team members. Duties include but not limited to receiving telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required
  9. Assembles material for education and/or administrative purposes and distributes as required
  10. Orders and maintains an office supplies inventory for the team.
  11. Maintains the office filing system for the team
  12. Accesses e-mail for messages or information directed to the Manager, team members and/or self.
  13. Monitors the unit’s schedule to be able to respond to inquiries about staff members availability.
  14. Provides specific unit orientation to new staff members.
  15. Designs and produces forms and/or graphs for specific use in relation to the administrative of the project.
  16. Inputs data related to services and compiles reports as required by the Manager and/or other team staff.
  17. Maintain accountability by working within the program guidelines, by providing regular reports to the Manager and other team members as appropriate.
  18. Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation.
  19. Co-ordinates travel for team members
  20. Cooperates and establishes working relationships with other units of the Approaches to Community Wellbeing.
  21. Provide assistance when required and any other duties assigned
Qualifications:
 

MINIMUM QUALIFICATIONS:

  • Work experience and/or education in a health related area is considered an asset
  • Previous office administration experience is considered an asset
  • Must be able to communicate professionally via telephone and in person
  • Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
  • Must be self-motivated and able to work independently
  • Experience and training in cultural competency with First Nations
  • Ability to communicate in one of the First Nations dialects of the Sioux Lookout Zone would be an asset. 
  • Completion of at least one year post-secondary education in Secretarial Arts
Misc.:
 

Closing Date: Open Until Filled

 

The Health Authority wishes to thank all applicants in advance.
 However, only those granted an interview will be contacted.

 

For additional information regarding the Health Authority, please visit our Web-site at www.slfnha.com

 

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com

The Administrative Assistant is directly accountable to the Community Wellbeing Nurse Manager.

 

This position is for a 1 year term with possibility of extension.

 

The salary for this position is $45,686- $55,621.

 

Who can apply: Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

The Administrative Assistant is directly accountable to the Community Wellbeing Nurse Manager.

This position is for a 1 year term with possibility of extension.

Closing Date/Apply by:
 
How To Apply:
 

Please send cover letter, resume, three most recent employment references and an up-to-date Criminal Reference Check to:

 

Human Resource Department

Sioux Lookout First Nations Health Authority

P.O. Box 1300, 61 Queen Street

Sioux Lookout, ON P8T 1B8

Phone: (807) 737-1802

Fax: (807) 737-2969

Email: Human.Resources@slfnha.com

Employer Contact Information

Contact Name:
 Human Resources Department
Position Title:
 
Company Name:
 Sioux Lookout First Nations Health Authority
Address:
 61 Queen Street
City:
 Sioux Lookout
Province:
 Ontario
Postal Code:
 P8T 1B8
Phone:
 
E-mail:
 Human.Resources@slfnha.com
Web Address:
 //www.slfnha.com
 

Apply Today!