Administrative Assistant-4 hours per week ID: 65727

Deadline Date: 2021/03/09

Location:  Marathon

To assist the minister:

  • office duties, e.g., voicemail, email, messenger, photocopying
  • response to requests, e.g. proof of Baptism  etc.
  • frontline support for building use and reservations 
  • assist minister in prep for special occasion services; e.g. typing bulletins, etc.
  • assist in preparing congregational mailouts/programming materials
  • update social media
Posting Date:
 St. John's United Church 13 Steedma
Start Date:
 4 hr/week
Number of positions:
Days of work:
 Business, Finance and Administration

Regular Duties

Occasional Duties

To check the church voicemail multiple times weekly, and to forward messages to the appropriate person

To check the church email and social media messenger multiple times weekly, and to forward/flag messages to the appropriate person

To help with fielding inquiries for religious rites, especially when the minister is off

To provide frontline support for facility usage/reservations (Ministry of Space)

To assist the minister in responding to clerical requests (proof of baptism…etc.) 

To assist the minister in preparing Orders of Service for special occasions, such as weddings, funerals, Christmas Eve…etc

To assist the minister, board, and committees in preparing congregational mailouts or programming materials

To check the church mailbox once weekly, and to forward mail to the appropriate person

To ensure office supplies are well-stocked

To provide administrative support to the monthly printed newsletter for our offline members

Update our social media and website with announcements and programming information

When the church reopens, providing back-up for the minister when she has open hours or needs to see a community member privately but needs an accountability partner for the meeting

  • Administrative skills
  • Computer skills (familiarity with Gmail, Google Calendar, Google Docs, Dropbox, Facebook for Business, Mail Chimp, Zoom, Microsoft Suite…, or willingness to learn
  • Organizational abilities
  • Confidentiality

St. John’s is an equal opportunity employer, welcoming applicants from all religions, faiths, cultural and ethnic backgrounds, and gender identities.

The start date may change depending on COVID-19 restrictions and availability of applicant.

Closing Date/Apply by:
How To Apply:

Applicants can send a cover letter and resume to 



Employer Contact Information

Contact Name:
 Pearl Giuliano
Position Title:
 Administrative Assistant
Company Name:
 St. John's United Church
 13 Steedman
Postal Code:
 P0T 2E0
Web Address: