Financial Services Officer ID: 67849

Deadline Date: 2021/12/17

Location:  Thunder Bay

Financial Services Officer Competition #21-117-FINC

What we do: Contact North | Contact Nord helps under-served Ontarians in 1300 small, rural, remote, Indigenous and Francophone communities by making it possible for them to access education and training without having to leave their communities

Posting Date:
2021/11/23
City:
 Thunder Bay
Province:
 ON
Address:
 1139 Allow Drive Suite 104
Start Date:
 2021/12/20
Type:
 Full-Time
Hours:
 35
Wage:
 18.24
Number of positions:
 1
Days of work:
 Monday, Tuesday, Wednesday, Thursday, Friday
Occupation:
 Social Science, Education, Government Service and Religion
Duties:
Accounts Payable/Reimbursements
  • Verifies and processes invoices, cheque requests and claims for payment, matches invoices to purchase orders as applicable, ensures accuracy, completeness and compliance with policy and procedures,
  • Coordinates approvals of invoices, cheque requests, claims, receipts and credit card statements and enters transactions into A/P sub-ledger or G/L as required,
  • Follows-up with vendors and/or Purchasing for discrepancies noted on invoices and or purchase orders
  • Maintains and updates vendor records in SAGE
  • Classifies and maintains secure, orderly financial records (electronic and hard copy files as necessary), according to the fiscal year

Travel Claims

  • Books flights and reconciles balance of corporate account
  • Ensures timely receipt of claims receipts as well as use of credits by following-up with staff as required
  • Trains staff on completion of travel, petty cash, mileage and other reimbursement forms, coding of expenses and reconciliation of credit card statements

Invoicing and Receivables

  • Verifies integrity of data relating to invoicing clients and the receipt of payments ensuring compliance to service fees
  • Creates and distributes invoices to clients in a timely manner
  • Completes client revenue analysis as requested
  • Ensures timely collection of client receivables, contacting clients where needed to discuss payment on overdue accounts.

Telecommunications

  • Research options and places orders for new internet and/or phone service
  • Places orders for move and/or upgrade of service
  • Monitors available internet service where online learning centres are located and makes recommendations for change/upgrade where available
  • Advises telecom providers of changes to authorized contacts, when applicable
  • Provides assistance to IT & Web Services Department in working with providers to troubleshoot and resolve issues
  • Coordinates scheduling of installation/service calls between centre staff, IT and service provider
  • Manages cellular phone accounts

 

Qualifications:
 What you need to be successful 
  • College advanced diploma or university degree in accounting or related field
  • Excellent communications skills, with an equally high standard of verbal and written English communication skills
  • French verbal and written communication skills would be an asset
  • 1-3 years’ experience financial services position including auditing and processing claims against policy, accounts payable and accounts receivable experience
  • Experience with financial programs (Sage 300 ERP, Paramount workplace and Wisetrack)
  • Advanced experience with MS Office, particularly Excel
  • Highly developed analytical, problem solving and organizational skills, with demonstrated ability to diffuse problematic situations and provide a positive client experience
  • Proven ability to work with minimal supervision, as part of a self-managing team
  • Ability to work in a home office
  • Proof of full vaccination against Covid-19 is required

 

Misc.:
 What we provide
  • A dynamic and friendly work environment where employees have an opportunity to do meaningful work helping Ontarians get the education and training they need, contribute their expertise to improving the services we offer and continue to develop their potential
  • 35 hours per week, Monday to Friday, ability to work some overtime and/or accommodate sporadic weekends is required
  • An attractive compensation package:
  • $18.24 per hour starting wage
  • Competitive full-range benefits package
  • Employer/Employee Group RRSP matching contribution plan of 6% each
  • 15 days of accumulated paid vacation annually

 

Closing Date/Apply by:
2021/12/17
How To Apply:
How to apply
  • This position is open until filled
  • Submit to resumes@contactnorth.ca with a cover letter and resume
  • Quote Job Competition number #21-117-FINC in the subject line of the email

We are an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

Employer Contact Information

Contact Name:
 Ryan Rask
Position Title:
 Human Resources Officer
Company Name:
 Contact North | Contact Nord
Address:
 1139 Allow Drive Suite 104
City:
 Thunder Bay
Province:
 ON
Postal Code:
 P7B 6M8
Phone:
 807-346-3118
E-mail:
 resumes@contactnorth.ca
Web Address:
 www.contactnorth.ca